# BOTrento

> BOTrento Chief of Staff is an AI assistant for sales in small and mid-sized companies. It keeps track of enquiries and proposals in your mailbox, shows one main priority and three more every business-day morning, drafts emails in 4 languages (Czech, English, German, French) and reminds you what you promised to whom. It never sends anything on its own — you approve every email. Plans start at €79 per month excl. VAT, AI is included, and you can try it free for 14 days with no card.

Chief of Staff is the name of the product and of the morning overview: in many companies it is the person who keeps operations together for the boss. BOTrento is its digital version — an AI chief of staff for sales.

Who it's for: Companies of 3–30 people handling 30–300 enquiries a month and writing quotes by hand — most often event and production agencies, equipment rental and B2B services.

Updated: 2026-10-12. Websites: botrento.com (English), botrento.cz (Czech). Client app: app.botrento.com.

## What the product does

- Keeps track of enquiries and proposals in your mailbox and in the data you upload.
- Every business-day morning it shows the Today 1+3 overview: one main priority and three more, each with a reason.
- Drafts replies, quotes and follow-ups in 4 languages (Czech, English, German, French).
- Catches promises like “I'll get back to you by Friday” and reminds you in time.
- Shows who is waiting for a reply and which proposal lacks a follow-up.
- At the start of the trial it prepares a “money left on the table” report: unanswered enquiries, forgotten promises and proposals without a follow-up (looking back through past email for IMAP mailboxes).

## What it doesn't do (or can't do yet)

- It does not send emails or quotes on its own — a person always approves them.
- It does not confirm dates, availability or bookings — it drafts the reply and reminds you what to check.
- It does not replace your CRM or accounting — it works on top of the email and data you already have.
- It does not promise revenue, profit or a number of deals.
- Gmail, Google Workspace and Microsoft 365 connect via forwarding or import for now; a direct connection is in preparation. It does not read your calendar yet.

## Pricing and free trial

- Core €79, Team €159, Managed €399 per month excl. VAT, Enterprise custom-priced.
- The 14 days start only when your data is first loaded successfully (import or mailbox connection); you have 7 days to get ready. No card and no API key of your own — you add a card at the end, only if you decide to continue. We remind you every day during the last 3 days. Without payment, access is blocked after the trial until you pay; we keep your data for 30 days and you can download the export even while access is blocked.
- AI is included — during the trial and in your plan, with a monthly usage limit and no automatic extra charges. You don't need an API key of your own; you can add one only if you want to.
- At the end of the trial you add a payment card in the app and pay the monthly plan; access continues without a break. If you prefer to pay by invoice, order it on the same page and we email the invoice. Without payment, access is blocked until you pay. Questions: info@botrento.com.
- Add-on: one-off work by AI experts — tasks from €19, projects from €119 per week, excl. VAT.

## Security and data

- We store data on servers in the EU (Germany, with the app database in Ireland). The language model processes only the text needed for the task, via a commercial API provider — by default through our account, optionally through your own API key; commercial API providers do not use this data for training. A server in the EU calling an external AI API is not a closed computation. The text needed for a task is processed by the language-model provider.
- Nothing is sent without your approval. 24/7 monitoring, incident response within 4 hours on business days.
- The service is provided by the operator of the BOTrento service, contact info@botrento.com.

## Key pages

- [What is BOTrento — facts about the AI sales assistant](https://botrento.com/about): The facts in one place: what BOTrento Chief of Staff does and doesn't do, who it is for, pricing, the free trial, where data is stored and how to contact us.
- [BOTrento — keep every sales enquiry moving](https://botrento.com/): A managed workflow for enquiries, proposals and next steps. Try free for 14 days, no card required. Nothing is sent without your approval.
- [Chief of Staff](https://botrento.com/chief-of-staff/en/): Detailed product page, pricing, calculator and FAQ.
- [Process demo (fictional data)](https://botrento.com/chief-of-staff/en/ukazka/): The Chief of Staff cockpit with sample data.
- [Chief of Staff pricing — Core, Team, Managed, Enterprise](https://botrento.com/pricing): 14 days free, no card required, then Core €79, Team €159, Managed €399 per month excl. VAT, Enterprise custom-priced. AI included.
- [Try free for 14 days — Chief of Staff](https://botrento.com/try): A 14-day free trial, no card and no API key needed. It starts only once your data is first loaded. Your access arrives by email right after sign-up.
- [Calculator: what slow replies to sales enquiries cost you](https://botrento.com/calculator): Work out how much revenue and margin you lose on enquiries without a reply within 24 hours or without a follow-up. The formula is visible and you set the assumptions. Free, no sign-up.
- [Free email templates for sales enquiries and quotes (8 templates)](https://botrento.com/templates): Enquiry reply, acknowledgement, quote cover email, a 3-step follow-up, payment reminder and price list. Two templates right on the page, the full pack (incl. DOCX) free by email.
- [Help — sign-up, mailbox, import, export](https://botrento.com/help): BOTrento guides: sign-up and free trial, connecting your mailbox (IMAP, forwarding), CSV and XLSX import, the Today 1+3 overview, data export and deletion, ordering.
- [Your own API keys (BYOK, optional) — guide](https://botrento.com/help/api-keys): AI is included, no key needed. Optionally: how to get an Anthropic (Claude) API key, set a spending limit and add it to BOTrento securely.
- [How we use AI (AI disclaimer)](https://botrento.com/ai-disclaimer): Where data is stored, who processes it, the limits of AI and why nothing goes out without your approval.
- [Contact](https://botrento.com/contact): Write to info@botrento.com or use the contact form. We reply within 24 hours on business days.

## Industries

- [AI assistant for event and production agencies](https://botrento.com/for/events-and-production): Enquiries with event date and venue, proposals with equipment and crew, follow-up after the proposal. BOTrento prepares; a person always confirms dates and availability. 14 days free.
- [AI assistant for equipment, vehicle and machinery rental](https://botrento.com/for/equipment-rental): Availability and price questions, repeat enquiries, confirmations and returns. BOTrento drafts the reply; your team confirms the booking. 14 days free, no card.
- [AI assistant for B2B and service firms with manual quotes](https://botrento.com/for/b2b-services): Every job is different and a person writes the quote. BOTrento sorts enquiries, prepares the quote draft and tracks the next step. Nothing is sent without your approval.

## Short answers

- [Short answers: enquiries, quotes, follow-ups and AI in sales](https://botrento.com/answers): Two-sentence answers, then the details: replying to enquiries faster, what an AI sales assistant costs, never missing a quote follow-up, and the GDPR.
- [How to reply to sales enquiries faster — 5 steps](https://botrento.com/answers/how-to-reply-to-sales-enquiries-faster): You reply to sales enquiries faster with three habits: acknowledge every enquiry on the same business day with a short message and a next step, keep templates ready for the most common enquiry types, and see in one place who is waiting for a reply and who owns it. An AI assistant such as BOTrento drafts the reply and shows the most urgent enquiries every morning, but a person always approves what is sent.
- [How much does an AI sales assistant cost a small business?](https://botrento.com/answers/ai-sales-assistant-cost-small-business): The BOTrento Chief of Staff AI sales assistant costs €79 (Core), €159 (Team) or €399 (Managed) per month excl. VAT (Enterprise is priced individually), with AI included up to a monthly usage limit. You can try every plan free for 14 days first, with no card and no API key of your own.
- [What is a follow-up and how to stop forgetting quote follow-ups](https://botrento.com/answers/how-to-stop-forgetting-quote-follow-ups): A follow-up is a reminder after a quote or email that moves the deal to its next step. To stop forgetting them, give every quote you send a next-step date and have it surfaced every morning — in a spreadsheet, in your CRM, or by an AI assistant that also drafts the follow-up for you.
- [Is an AI sales tool GDPR-compliant? A checklist](https://botrento.com/answers/is-ai-sales-tool-gdpr-compliant): You can use an AI assistant on your sales mailbox in line with the GDPR if you have a data processing agreement with the provider, know where the data is stored and who processes it, and the AI receives only the text needed for the task. BOTrento stores data on servers in the EU (Germany, with the app database in Ireland), calls the language model via a commercial provider's API that does not use the data for training, and sends nothing without a person's approval.

## Best blog articles

- [AI assistant for business: what it can really do in sales and how to start](https://botrento.com/blog/ai-assistant-for-business-what-it-can-do-in-sales/)
- [ChatGPT or Claude for your business, or a managed AI process?](https://botrento.com/blog/chatgpt-for-business-vs-managed-ai-process/)
- [How much does an AI assistant cost a business?](https://botrento.com/blog/how-much-does-ai-assistant-cost-business/)
- [Your own AI API keys (BYOK) in business: what they are and how to set them up safely](https://botrento.com/blog/own-ai-api-keys-byok-business/)
- [GDPR and AI: a practical checklist for enquiries, quotes and sales emails](https://botrento.com/blog/gdpr-ai-sales-enquiries-checklist/)
- [Where is your data when you use AI? EU server vs. model calls](https://botrento.com/blog/where-is-your-data-when-using-ai-eu-server/)
- [How to handle sales enquiries fast without losing any](https://botrento.com/blog/how-to-handle-sales-enquiries/)
- [How to reply to a sales enquiry by email: 5 templates](https://botrento.com/blog/email-templates-replying-to-sales-enquiries/)
- [Quote follow-up: when to chase, what to write and when to stop](https://botrento.com/blog/quote-follow-up-when-and-how/)
- [How to speed up sales proposals without losing control of your prices](https://botrento.com/blog/faster-sales-proposals/)
- [Blog](https://botrento.com/blog/): All articles (EN, DE).
- [llms-blog.txt](https://botrento.com/llms-blog.txt): All blog articles with a short summary (regenerated on every publication).

## Contact

- E-mail: info@botrento.com
- We reply within 24 hours on business days.

## Optional

- [llms-full.txt](https://botrento.com/llms-full.txt): All facts, FAQs and the comparison in one file.
- [AI experts for tasks and projects — add-on](https://botrento.com/ai-expert): One-off work by BOTrento's 7 specialists: tasks from €19, projects from €119 per week excl. VAT. You always approve the output.
- [BOTrento partner programme — for accountants, IT and CRM partners](https://botrento.com/partners): Recommend BOTrento to your clients: commission on their payments for 12 months, a longer trial for your clients, no exclusivity. For accountants, IT providers, CRM partners and agencies.
- [Manifest — how BOTrento works with AI](https://botrento.com/manifest): BOTrento's five principles: people decide, honest numbers, your data and your keys, data in the EU, simple pricing.
- [Terms and Conditions](https://botrento.com/terms): BOTrento Terms and Conditions: free trial, plans, included AI and optional own API keys, liability and termination.
- [Privacy Policy](https://botrento.com/privacy): How BOTrento processes personal data: enquiries, service operation, consent-based analytics and your GDPR rights.
- [Cookies and browser storage](https://botrento.com/cookies): An exact list of what the BOTrento website stores and loads: essentials, Google Analytics 4 and Microsoft Clarity only with consent.
- [Česká verze](https://botrento.cz/llms.txt)
- [App](https://app.botrento.com)