BOTrento Chief of Staff is an AI chief of staff for sales — your right hand that decides every business-day morning what matters most today, drafts your emails, tracks promises and deadlines, and hands work to BOTrento's team of AI specialists. You decide, you hit send. The goal: no enquiry or promised quote slips through.
In many companies, a Chief of Staff is the person who holds operations together — they know what the boss needs to tackle today, prepare the groundwork, track deadlines and divide work across the team. We've turned this role into a digital chief of staff for sales: it keeps an eye on your enquiries, quotes and inbox, and prepares a plan for your day every morning. It doesn't replace you — it gives you the overview and the time for decisions only you can make.
Enquiries come in from your website, inbox and phone. A quote goes out and falls through the cracks. A promise like “I'll follow up by Friday” never gets written down. An international enquiry sits unanswered because there's no time to reply in another language. Every forgotten follow-up is a deal your competitor picks up instead.
Dozens of enquiries, no clear priority — where do you even start today?
Quotes with no follow-up, promises with no deadline, emails with no reply.
Whoever responds first often wins the deal. Manual operations tend to lag behind.
It fits best for event and production companies, equipment rental and B2B services that prepare quotes by hand — typically 3–30 people and 30–300 enquiries a month.
The one thing that matters most, plus 3 more. Each comes with “why I flagged this” — an overdue follow-up, an approaching event, the value of a quote.
Ready-to-send follow-ups and first-contact emails in your client's language (CS/EN/DE/FR). You review, edit and send — nothing is sent without your approval.
What you promised, to whom, and by when. The system tracks deadlines — not your memory.
Connected to your company inbox — see who is waiting for you and who you've already written to.
Type a task or command straight into a project — the assistant picks it up, confirms it and routes it to the right specialist.
Works with your mailbox (IMAP or forwarding) and enquiries from your CRM or spreadsheet (CSV or XLSX import). No data migration.
Chief of Staff is the brain and the dispatcher. The work itself is done by specialised BOTrento AI specialists — like having an entire department at hand.
You can change every input, including zero improvement. Cash benefit and the value of time saved are calculated separately, so you can see what any benefit is made of.
cash benefit = enquiries × conversion improvement × average deal value × contribution margin;
value of time = hours saved × value of an hour;
break-even = plan price ÷ (enquiries × average deal value × margin).
AI is included in the plan. The result is a model to support your decision — we do not guarantee it.In an internal pilot on our own sales processes (rental and B2B services, domestic and international demand), the assistant handled the following in 7 days:
These are counts of the assistant's activities, not business results. You will see the result for your company during the trial on your own data.
All prices are per month excl. VAT. AI is included — you don't need an API key of your own.
AI is included in your plan with a monthly usage limit and no automatic extra charges. If you want text processed through your own provider account, add your own API key in the admin — the provider then bills that usage to you directly, with no mark-up from us.
We store data on servers in the EU and back it up regularly.
GDPR-compliant processing, access limited to authorised people.
Incident response within 4 hours on business days.
Nothing is sent without your approval.
We store data on servers in the EU (Germany, with the app database in Ireland). The language model only processes the text needed for a task, via a commercial API provider — by default through our account, or through the provider you choose with your own key; commercial API providers do not use this data for training. An EU server that calls an external AI API is not a closed computation. More in our AI information and privacy policy.
No. The assistant prepares email drafts, priorities and tasks, but nothing is sent without your approval.
Every plan can be tried free for 14 days. The 14 days start only when your data is first loaded successfully (import or mailbox connection); you have 7 days to get ready. No card and no API key of your own. Afterwards you keep read-only access and export for 30 days. You order the paid plan yourself if you want to continue. Within 24 hours on business days one of our team gets in touch and helps you connect your mailbox or load your data.
No. AI is included in your plan with a monthly usage limit and no automatic extra charges. You can optionally add your own API key (currently Anthropic Claude; more providers in preparation); the provider then bills that usage to you directly, with no mark-up from us. Keys are stored encrypted and only the last 4 characters are shown.
We store data on servers in the EU (Germany, with the app database in Ireland). The language model only processes the text needed for a task, via a commercial API provider — by default through our account, or through the provider you choose with your own key; commercial API providers do not use this data for training. An EU server that calls an external AI API is not a closed computation.
On request you receive an export of your data and outputs and a description of the configured processes. Within 30 days of termination we remove our access to your systems and delete copies of your data, unless the law requires otherwise.
You order a paid plan by email to info@botrento.com or with the Order button in the app, which prepares the order email for you. We invoice monthly; no payment card is needed and nothing is charged automatically.
Seznam and other mailboxes via IMAP; Gmail, Google Workspace and Microsoft 365 via forwarding or import for now (direct connection in preparation). Enquiries from a CRM or spreadsheet can be uploaded as CSV or XLSX.
We notify you at 80%. At 100% new work pauses until next month; a higher limit can be agreed individually. No automatic extra charges. Older data stays available.
Setup takes days. We help you connect your mailbox (IMAP or forwarding) and upload enquiries from your CRM or spreadsheet, with no data migration.
It drafts emails in 4 languages: Czech, English, German and French.
We reply within 24 hours on business days.
No card and no API key of your own. Within 24 hours on business days one of our team gets in touch and helps you connect your mailbox.
Questions before you start? Write to us: