For event and production agencies
An event enquiry arrives with a date, venue, guest count and equipment wishes — or without half of them. BOTrento pulls out the essentials, drafts a proposal with equipment and crew and keeps track of the follow-up so the proposal doesn't get lost.
A person always confirms dates and availability. The AI never confirms a booking or a free date — it drafts the reply and reminds you what needs checking.
Illustration
A sample day showing how it can look. These are not a specific client's data and not a promise of results.
Morning overview, Today 1+3: the main priority is a company party enquiry that has been waiting since yesterday. Three more: a proposal with no reply, an enquiry without a venue and a German-language question from a client abroad.
A new enquiry comes in from the website. The assistant lists the date, venue, guest count, sound and lighting needs and budget, flags what is missing and drafts a reply with follow-up questions.
The producer reads the draft, changes one sentence and sends it. Without her approval nothing would go out.
Proposal draft: equipment and crew items based on your price list and similar past proposals. The producer checks that the equipment and people are free that day and confirms the prices.
Follow-up: a proposal sent last week has had no reply. The assistant suggests a short reminder with one specific question; a person approves sending it.
Typical situations
Nothing is sent without your approval.
“We're planning a company event in June, please send a proposal.” Without a date, venue and guest count you can't price it.
AssistantLists what the enquiry contains and what is missing (exact date, venue, guest count, budget, equipment) and drafts a reply with a few clear questions.
A person decidesApproves or edits the reply and sends it. Decides whether you want the job.
The client has filled in the details and expects a proposal: stage, sound, lighting, crew, transport.
AssistantBuilds a draft list of items from your price list and similar past proposals and flags requirements from the enquiry that the proposal doesn't cover yet.
A person decidesChecks equipment and crew availability in your own system, confirms the prices and sends the proposal.
“Are you free on Saturday? We need to know today.”
AssistantDrafts a reply saying you will check and confirm the date and puts the question at the top of the overview. It never writes that the date is free or booked.
A person decidesChecks the calendar and confirms the booking personally.
An internal pilot on our own sales processes (rental and B2B services, domestic and international demand DE/FR/EN), 7 days of operation. These are counts of the assistant's activities, not business results or a client reference. Your results may differ.
No new app and no change of process. One way into your enquiries is enough.
No card and no API key of your own. You add a card at the end, only if you continue; nothing is charged without your confirmation.
No. The AI never confirms a booking or a free date. It drafts a reply saying you will check the date and reminds you about it. A person on your team always confirms dates and availability.
From your price list or from past proposals you share with us at the start. A person always checks and confirms the prices in the draft before the proposal goes out.
Yes. BOTrento works in 4 languages: Czech, English, German and French. It drafts the reply in the language of the enquiry.
An export of your enquiries to CSV, or forwarding from your enquiries mailbox. Your access arrives by email right after sign-up and we help you connect it.
No. It prepares drafts and reminders. Nothing is sent without your approval.
After the trial from €79 per month excl. VAT. Pricing