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BOTrento LAB · free

Does automation and AI pay off in your business?

List the recurring tasks, how often they happen, how long they take and how much still needs human review. See three payback scenarios after review, running and implementation costs, and the first process to start with.

Recurring tasks

A model, not a promise

The default rows are only an example. Replace them with your own tasks.

Recurring work: 30.1 h per month.

Cautious (30 %)

Saved after review: 5.2 h

Net benefit per month: €76

Payback: 10.5 mo.

12 months: €116

Middle (50 %)

Saved after review: 8.7 h

Net benefit per month: €181

Payback: 4.4 mo.

12 months: €1,366

Optimistic (70 %)

Saved after review: 12.2 h

Net benefit per month: €285

Payback: 2.8 mo.

12 months: €2,616

First suitable process: Preparing a quote

Scenarios and recommendation by email

The calculation with all assumptions and a recommendation on where to start.

Will you fix the findings yourself or with help? (optional)

We use your email only to send the report (and the re-check, if you tick it). Other messages only with the separate consent above. We do not ask for your phone or a sign-up. Privacy Policy.

What the check measures

  • Hours of recurring work per month
  • Savings after human review in three scenarios (30 / 50 / 70% of work taken over, editable)
  • Net benefit after running cost, implementation payback, 12-month result
  • The first suitable process

What the check cannot tell you

  • Whether a specific tool can handle the task — only a trial on your data shows that
  • AI output quality and error rate
  • The cost of changing team habits

Free scope

The whole calculation free and instant. By email: a report with the scenarios and the first-process recommendation.

Input

Tasks, frequency, minutes per task, human review share, hourly cost, implementation, running cost.

What the output looks like

Sample — fictional website, not a real measurement

Net monthly benefit after review and running cost (sample)

Cautious 30%

€50

Middle 50%

€190

Optimistic 70%

€340

First suitable process: copying enquiries into the CRM.

Method — how we measure

  • task hours = frequency × minutes / 60
  • saving = hours × share taken over × (1 − human review share)
  • net monthly benefit = saving × hourly cost − running cost
  • payback = implementation / net benefit; 12 months = net benefit × 12 − implementation
  • First suitable process = most hours saved in the middle scenario, ties broken by less review

  1. 1.

    Enter the input

    Your website address or your numbers. No phone number, no sign-up.

  2. 2.

    Three findings free

    See the result and the three most important findings right on the page.

  3. 3.

    Report with evidence

    We email a detailed report with evidence and a fix plan.

  4. 4.

    Measure again

    Re-run the check after changes, or order an automatic re-check in 30 days.

Start with one process

Manual re-typing between email, spreadsheets and CRM is usually solved by one integration. Get in touch, or try BOTrento Chief of Staff free for 14 days on your own mailbox.

Free consultation Try BOTrento free for 14 days

Frequently asked questions

Why do you deduct human review?

For many tasks someone has to check the AI output. Leaving it out makes savings look unrealistically high.

Where do I get the hourly cost?

Gross salary plus employer contributions divided by hours worked, or your internal rate. An estimate is enough.

What do the three scenarios mean?

How much of the work automation takes over: 30, 50 and 70%. You can change the numbers. Decide based on the cautious one.

What if automation does not pay off?

The calculator will say so. Then we do not recommend it — or pick a more frequent task.

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